Courts & Certification
Apostille coordination — one order, correctly sequenced
An apostille is issued by a state Secretary of State (or the relevant federal authority), not by us — and most people don’t know whether to translate first or apostille first, or whether the apostille attaches to the original or the translation. We coordinate the whole sequence correctly, as one order.
from $165.00
per document
Order this service
Configure the language pair, quantity, and turnaround for apostille coordination — the total updates live as you go.
Who it's for
- A
You’re sending a US-issued document abroad — a marriage record, adoption paperwork, a diploma, or a power of attorney — to a country that accepts apostilles under the Hague Convention.
- B
A foreign registrar, employer, or government office told you the document needs "an apostille," and you’re not sure whether that applies to the original, the translation, or both.
- C
You’re handling a cross-border corporate or IP filing that requires an authenticated document alongside its translation.
- D
You’ve already tried to sequence this yourself and hit a wall — sent the wrong document to the Secretary of State, or apostilled before translating (or the reverse) when the receiving country wanted it the other way.
What's included
Included
- A determination of the correct sequence for your destination country and document type (translate then apostille, or apostille then translate).
- Coordination of the apostille request with the issuing state authority on your behalf.
- A certified translation of the underlying document, if your order includes one.
- A flat, itemized price per document — $165.00 for the first document, $79.00 for each additional document in the same order.
Not included
- Issuing the apostille ourselves — that authority belongs solely to the state Secretary of State (or the relevant federal office); we coordinate the request, we don’t act as the issuing authority.
- Legalization for non-Hague countries — a separate process from apostille, for countries that aren’t party to the Hague Apostille Convention; tell us your destination country and we’ll flag it if legalization applies instead.
- Notarization of the original document, if the state’s apostille process requires that step separately — we’ll tell you exactly what’s needed for your document and destination.
Documents we translate
Apostille Coordination
Marriage and birth certificates for use abroad
Part of Apostille Coordination.
Apostille Coordination
International adoption paperwork
Part of Apostille Coordination.
Apostille Coordination
Diplomas and transcripts for foreign use
Part of Apostille Coordination.
Apostille Coordination
Powers of attorney
Part of Apostille Coordination.
Apostille Coordination
Corporate documents for cross-border filings
Part of Apostille Coordination.
Apostille Coordination
Single-document affidavits
Part of Apostille Coordination.
How this works
- 01
Tell us the document and the destination country
We confirm whether that country accepts apostilles under the Hague Convention and identify the correct sequence.
- 02
Translation, if needed
If the destination country wants the document translated, we translate it to our certified standard before or after the apostille step, in the order that country actually requires.
- 03
Apostille coordination
We prepare and submit the apostille request to the issuing state authority on your behalf.
- 04
Delivery
You receive the apostilled document set, correctly sequenced and ready to send abroad.
Pricing
| Turnaround | Delivery | Surcharge |
|---|---|---|
| Standard | 2–3 business days | — |
| Rush | Next business day | +40% |
| Add-on | Price |
|---|---|
| Additional apostilled document | $79.00 each |
| USPS Priority mail delivery | $18.50 |
| FedEx overnight delivery | $42.00 |
A page is up to 250 words of source text — not a physical sheet. A 300-word document is billed as two pages. Your language pair also affects price — see language tiers.
Why us, for this document type
Coordination, stated honestly
We never claim to issue an apostille ourselves — that’s a state government function. We handle the paperwork and the sequencing correctly so you don’t have to learn the process.
Sequenced correctly the first time
Translate-then-apostille or apostille-then-translate depends on the destination country; we determine which applies before we start, not after you’ve paid twice.
One flat, published price
$165.00 for the first document, $79.00 for each additional one — itemized, unlike most of this niche, which hides apostille pricing behind a quote request.
Certified vs. sworn vs. notarized vs. apostilled
| Certified | Sworn | Notarized | Apostilled | |
|---|---|---|---|---|
| Who issues it | The translator or agency, via a signed Certificate of Accuracy | A government-recognized sworn translator (no US federal equivalent) | A certified translation, additionally signed before a notary public | A state Secretary of State (or the relevant federal authority) |
| Typical use | USCIS and most US institutions | A foreign court or government office that requires an officially recognized translator | A bank, DMV, or registrar that specifically asks for "notarized" | International use of a US-issued document |
| The one thing to know | Certification ≠ notarization | The US has no federal "sworn translator" status | A notary attests to the identity of the person signing the certificate — not the accuracy of the translation | We coordinate the request; we don’t issue the apostille ourselves |
Frequently asked questions
Do you issue the apostille yourselves?
No. An apostille is issued only by a state’s Secretary of State (or the relevant federal authority for federal documents). We coordinate the request — preparing the paperwork and submitting it on your behalf — but the state is the issuing authority.
Should I translate the document first, or get the apostille first?
It depends on the destination country. Some countries want the apostille on the original document, with a separate certified translation attached; others want the apostille issued on the translated document itself. Tell us your destination when you order and we’ll sequence it correctly rather than guessing.
What’s the difference between an apostille and legalization?
An apostille is the simplified authentication process for countries that are party to the Hague Apostille Convention. Legalization is a separate, more involved process used for countries that are not party to that convention. If your destination country needs legalization instead, we’ll tell you as soon as we know the destination — this page covers apostille coordination specifically.
How long does apostille coordination take?
It depends on the issuing state’s own processing time, which is outside our control. We’ll give you a realistic estimate once we know which state’s Secretary of State is issuing the apostille and which document is involved.
Can you apostille more than one document in the same order?
Yes — add each additional document as its own line at $79.00, and we sequence and coordinate all of them together.
Do I need a translation, or just the apostille?
Some destination countries want only the apostille on an English original; others want a translation as well. Tell us the destination country and document, and we’ll tell you exactly what’s needed before you pay for anything you don’t.
Related services
Sworn & Court-Certified
Sworn & Court-Certified Translation — if the destination also requires a formally recognized translator.
from $36.95/page
Notarized Translation
Notarized Translation — if a notarized Certificate of Accuracy is required ahead of the apostille.
from $29.95/page
Vital Records & Personal Documents
Vital Records & Personal Documents — for the certificate itself, before apostille coordination.
from $27.95/page
One order, correctly sequenced — apostille coordination from $165.00 per document.
Start your order →